Andy’s Council Meeting Agenda Summary – January 2019

Andy’s Summary

There’s not a huge amount on the Agenda this month, although with the continuing concerns over a potential homeless shelter in Shoalwater, the partially completed Foreshore Redevelopment and a number of other hot topics, I suspect we’ll see another full gallery.

Local Government, like most organisations takes a little while to get the ball rolling after the Christmas break, I think we’re in for a quick meeting this month, but suspect the February meeting will be a big one.

 

Matters for which the Meeting may be Closed

GM-002/19 Key Focus Areas for the Chief Executive Officer to address in 2019

That Council:
1. ENDORSES the key focus areas and outcomes for the Chief Executive Officer’s 2019 personal and professional development review as detailed in the performance consultants schedule entitled “Chief Executive Officer, Mr Michael Parker 2018/19 Key Focus Areas”.

2. SCHEDULES the Chief Executive Officer’s personal and professional development review to be commenced by 1 August 2019 and completed by the September 2019 Ordinary Council Meeting.

Officers Reports and Recommendations of Council Committees

Planning and Engineering Services Committee

PD-001/19 Land Excision from R26359 from ‘Public Recreation’ to ‘Emergency Services’ and ‘Road Dedication’

In July 2015, the City completed advertising of a land excision from Reserve 26359 to surrender the northern portion to Racing Wagering Western Australia (RWWA) where it administers the adjoining Reserve 51284.

In keeping with creating a reserve with logical boundaries the land identified north as a ‘Road Reserve’ (Lot 501) is proposed to be absorbed into Reserve 51284. This land excision was referred to the Department of Lands (now Department of  Planning, Lands and Heritage, DPLH) and is yet to be finalised.

In May 2017, Council resolved to support the surrender of the southern portion of Reserve 26359, Mandurah Road, Port Kennedy in favour of DFES for the purpose of a future Career Fire and Rescue Fire Station and Volunteer Hub and Regional Office.

 

PD-002/19 Tender T18/19-20 – Redevelopment of the City Square and Civic Plaza

In mid 2016, a program was initiated to explore opportunities to redevelop the City Square and CivicPlaza to improve the appearance, functionality, while also addressing the long term maintenance requirements.

Following Council approval in September 2017, the City Square and Civic Plaza project proceeded to detailed design and subsequent tender advertising.

Tender T18/19-20 – Redevelopment of the City Square and Civic Plaza was advertised in the West Australian on Saturday 13 October 2018. The Tender closed at 2.00pm, Wednesday 21 November 2018 and was publicly opened immediately after the closing time. Evaluation of the tenders, in accordance with the advertised assessment criteria revealed that all submissions exceeded the allocated budget and were therefore not assessed further.

While all tenders were submitted on time and at a place specified by invitation, preliminary consideration of the tender submissions revealed that the pricing was more than thirty percent greater than expected and well above the estimate of probable costs (QS).

It is therefore recommended that Council decline to accept all tenders as they do not align with the current funding allocation for the project. It is also recommended that subsequent to the decision of Council, the design requirements be reviewed to reduce the scope, followed by executing a formal quotation process to complete the planned works within budget constraints.

 

EP-001/19 WALGA Quote W18/19-34 – Supply of Two Tandem Axle Side Loading Refuse Trucks

The City’s plant replacement program identified Volvo 6 wheel side loading refuse trucks registrations RO40 and RO24 for replacement in 2018/2019 financial year. The new tandem axle side loading refuse trucks are to be used for refuse bin collection.

Quote W18/19-34 – Supply of Two Tandem Axle Side Loading Refuse Trucks was sent out via the WALGA E-Quote system on Monday, 1 October 2018. Quotes closed at 2:00pm Wednesday, 17 October 2018. Quotes were sent to the five companies on WALGA’s Preferred Supply for Trucks and Associated Equipment. Submissions were received from three companies. The three companies provided two options for waste compactor bodies for either Bucher Municipal or Superior Pak. The trucks were subjected to mechanical and operator assessments undertaken by suitably qualified and experienced City
officers. Daimler Trucks Perth was unable to provide trucks for assessments.

Following consideration of the submissions in accordance with the quote criteria, Truck Centre WA Pty Ltd and AV Truck Services Pty Ltd demonstrated the capability, capacity and resources to deliver the trucks according to the City’s specification. Since Daimler Trucks Perth was unable to supply trucks for mechanical and operator assessment it scored low in the ‘Performance and Experience’ category and was considered unsuitable for supplying the required trucks. The information provided in the submission received from Truck Centre WA Pty Ltd for the Volvo FE320 fitted with the Superior Pak side loading compactor rated highest in the assessment. The assessment panel considered that the quotation received from Truck Centre WA Pty Ltd, 76 Great Eastern Highway South Guildford, WA 6056, for the supply of two new tandem axle side loading refuse trucks represented the best value to the City and is therefore recommended as the preferred supplier.

 

Corporate and Community Development Committee

GM-001/19 Annual Meeting of Electors 19 December 2018

The Annual Meeting of Electors was held on 19 December 2018 and in accordance with Section 5.33 of the Local Government Act 1995 all decisions made at an electors’ meeting are to be considered at the next ordinary meeting of Council. With the exception of the decision to receive the 2017-2018 Annual Report (and any procedural motions), there were five motions initiated at the meeting, four of which were carried. These are as follows –

Motion – Herbicide Alternative
That Council (in proper stewardship) that a proper research into the chemicals sprayed on the City’s open space is conducted and that an alternative to keep weeds under control be sourced.
Carried

Motion – Resident and Ratepayers Association
That Council:
1. Resolves to make an annual payment, to be reviewed after 5 years, to the West Australian Ratepayers and Residents Association Incorporated (IARN: 1027260D);
2. Such payment to be the same dollar for dollar amount as the subscription fee paid by our Beautiful City of Rockingham to the West Australian Local Government Association (WALGA) in the applicable year; and
3. Authorises the CEO to immediately implement this resolution.
Carried

Motion – Local Government Insurance
That:
1. the local government call public tenders for its annual insurance coverage for the next financial year
2. the local government call quotes for and appoint a suitable qualified consultant to assist in the tendering for insurance purposes for the next financial year
3. immediately and without the use of a consultant, the CEO of the local government obtain quotes directly from multiple insurers for its workers compensation insurance cover for the next financial year.
Lost

Motion – Rockingham Foreshore Parking
That Council take the following action in relation to the developments in Railway Terrace:
1. immediately change the parking restrictions from “half hour” to “two hours”
2. install appropriate “Disabled Parking Bays” on both sides of Railway Terrace
3. Defer the recommencement of construction works as late as possible into 2019.
Carried

Motion – Illegal Short Stay Accommodation
That Council take immediate action against all unregistered and illegal short stay accommodation providers with the City of Rockingham by:
1. employing an additional Compliance Officer to deal specifically with unregistered, short stay accommodation providers
2. place at least a half page advertisement in all local newspapers outlining the Council’s policy, procedures and penalties relating to unregistered short stay accommodation providers
3. institute a registration system for all registered short stay accommodation providers together with supporting documentation
4. commence an advertising campaign including social media supporting registered short stay accommodation providers.
Carried

The four motions passed at the Annual Meeting of Electors all have significant implications on the City that need to be investigated. Given the short time period between the meeting of electors and the January 2019 Council meeting, the City is unable to direct resources to investigate the decisions
appropriately.

In accordance with section 5.33 of the Act, where it is not practicable to consider the decisions at the next Council meeting after the electors’ meeting, they need to be considered at the first meeting after that, which in this circumstance is the February 2019 ordinary Council meeting.

 

CD-001/19 Adoption – City of Rockingham Tertiary Scholarship Scheme Policy

The City of Rockingham Tertiary Scholarship Scheme Council Policy was advertised for public comment for a period of 14 days concluding on Friday 19 December 2018.

The City received three submissions

One of the three public submissions in principle supported the policy, one of the three would like to see inclusion of certificate level qualifications and one enquired as to use of rates to fund the scholarship. Officer’s responses have been included in the table contained within the reports’ details sections.

Officers have further reviewed the draft and the following minor changes and refinements (in red) are proposed:

  • Removal of the term ‘Registered Training Organisation’ in the policy. This term previously appeared once but had no definition. The term has been replaced by other definitions:‘Nationally Recognised Provider’, ‘TAFE’ and ‘VET’.
  • Inclusion of ‘age between 17 and 40 years’ within the definition of ‘Scholarship’. This change will provide clarity for this policy as well as other relevant documentation (Executive Policy, Guidelines etc).

The Policy will provide greater clarity to the community, City officers and RETAC in the administration of the TSS.

 

Motions of which Previous Notice has been given

PD-003/19 Notice of Motion – Homeless Shelters

“That Council:
1. DIRECTS the CEO to fully investigate potential sites within the City of Rockingham where the City Planning experts deem it would be considered potentially appropriate for homeless shelters to be located.
2. DIRECTS the City then keeps those on a register should serious interested agencies enquire about potential sites.”

PD-004/19 Notice of Motion – Multi-Storey Parking – Waterfront Village

That Council:
1. DIRECTS the CEO to fully explore all options, costings and potential sites for multi storey car parks within the Rockingham foreshore precinct (all options also includes private enterprise options – car park operators)
2. DIRECTS the Chief Executive Officer to present those options to the Full Council before the end of the financial year.

More Information

The complete January Agenda, Reports and Information Bulletins can be found at the City of Rockingham website here, as can the minutes of all previous meetings.

Have Your Say

What’s your thoughts? Leave a comment below or contact me directly via email or telephone and be part of the conversation.

 

Andy’s Council Meeting Agenda Summary – September 2018

Andy’s Council Meeting Agenda Summary – September 2018

Officers Reports and Recommendations of Council Committees

Planning and Engineering Services Committee

PD-048/18 Proposed Section 40 Liquor Licence – Extension of Licence Hours (Shoalwater Football Club)

In September 2011, the City granted a Section 40 Certificate for the Hillman Hornets Cricket Club to operate from the clubroom on the reserve, subject to the following conditions:

  1. In the event of the City receiving any substantiated resident complaints regarding crowd noise or anti-social behaviour of patrons, the operating times may be changed at the discretion of the Department of Racing, Gaming and Liquor.
  2. The business must operate at all times in accordance with the House Management Plan supplied with the application.

In February 2017, the City granted a Section 40 Certificate for the Shoalwater Football Club, which also operates from the clubroom on the reserve, subject to the following conditions:

  1. The trading hours are restricted to between 6.00pm to 9.00pm on Wednesdays and 12:00 noon to 7.00pm on Sundays only.
  2. The sale and supply of alcohol is restricted to members of the Shoalwater Football Club and to the guests of that member in the company of that member only.
  3. Patrons arriving and departing the premises must do so in a responsible manner to ensure the amenity of neighbours is maintained at all times.
  4. All rubbish within the licensed area being disposed of in a waste receptacle following club activities.
  5. In the event of the City receiving any substantiated resident complaints regarding crowd noise or anti-social behaviour of patrons, the operating times may be changed at the discretion of the Department of Racing, Gaming and Liquor.
  6. The House Management Policy and Code of Conduct Management Plan must be complied with at all times.

The Hillman Hornets Cricket Club use the reserve and clubroom during summer, whilst the Shoalwater Football Club use the clubroom and reserve in winter. The City has not received any complaints regarding the Hillman Hornets Cricket Club or Shoalwater Football Club relating to their liquor licenses.

The applicant is seeking approval for a Section 40 Certificate to extend the licenced trading hours for the Shoalwater Football Club.

A Section 40 Certificate from the City is required to accompany any Liquor Licence application made to the Department of Racing, Gaming and Liquor. Details of the Section 40 Certificate application are below;

  • The Wednesday trading hours are to be extended from 9:00pm to 10:00pm, with the consumption of alcohol to take place within the clubroom only (see Diagram 5);
  • No proposed change to Sunday trading hours; and
  • The revised Liquor Licence will grant permission for patrons to be served alcohol on Wednesday evenings between 6:00pm – 10:00pm and on Sundays between 12:00 noon – 7:00pm.

The applicant’s (summarised) reasons for the additional hours are:

  • The Club is a Masters Club (members are over 35 years of age) and most of its members routinely work long hours and cannot get to training before 7:00pm;
  • Many of its members have obligations with their children after work, such as taking them to/collecting them from activities, meaning the members cannot get to training before 7:00pm;
  • A number of members do not live in the Shoalwater/Rockingham area which also makes it more difficult for them to get to training before 7:00pm;
  • Much needed funds that the Club can generate on its Wednesday night training night is limited due to the 9:00pm restriction; and
  • The net result is that after training there is only limited time to use the bar. This makes the Club less attractive to members and prospective members.

 

PD-049/18 Karnup Locality Boundary – Public Submissions

In June 2018, Council resolved to support three options being explored in relation to the Singleton/Karnup locality boundary changes, as follows:

  • Option One – (Merge) the land known as “Vista Private Estate”, including the area bounded
    by Mandurah Road, Paganoni Road, Mandurah Railway line and the City of Rockingham
    district boundary being included in the suburb of “Singleton”; or
  • Option Two – (Status Quo) the land known as “Vista Private Estate”, including the area bounded by Mandurah Road, Paganoni Road, Railway Line and the City of Rockingham district boundary remaining as “Karnup”; or
  • Option Three – (Rename) the land known as “Vista Private Estate”, including the area east of Mandurah Road, south of Paganoni Road, west of the Kwinana Freeway and to the southern boundary of the City of Rockingham, being included in the new locality of “Paganoni”.

Subject to public consultation with the following;

  • A preferential vote being carried out to all affected owners and residents within the “Vista Private Estate” and east of Mandurah Road via letter with self-replied envelopes;
  • Rockingham District Historical Society Inc;
  • Singleton Residents Association; and
  • Baldivis Residents Association.

The City posted 580 surveys requesting preferred locality name to all of the owners and residents within the “Vista Private Estate” and east of Mandurah Road via letter with self-replied envelopes. Survey responses were also sought from the Rockingham District Historical Society Inc, Singleton Residents Association (SRA) and Baldivis Residents Association.

A total of 192 survey responses were received by the City, including 15 late submissions. This is a 33% survey response rate which is considered to be an above average return rate for a survey and is therefore a reliable sample.

A total of 104 (54%) respondents supported Option One – merge with Singleton, while Option two included 69 (36%) and Option Three included 19 (10%) of the responses. While most respondents supported a locality merge with Singleton, this view was not a majority view as Option Two (Status Quo) Karnup still had strong support and Option Three (Rename) to Paganoni had some support.

Survey results are expressed in Table 1 as percentage of the overall number of surveys sent out (580) and in Table 2 separately as a percentage of the surveys that were returned (192).

The figures below show that most (67%) of the surveys were not completed. Non responses (neutral) cannot be considered as tacit support for any of the options.

Options:
Option One – (Merge) Singleton 18%
Option Two – (StatusQuo) Karnup 12%
Option Three – (Rename) Paganoni 3%
No response (Neutral) 67%

 

PD-050/18 Proposed Road Dedication – Golden Bay Foreshore

In March 2012, the Golden Bay Structure Plan was adopted by the Western Australian Planning Commission (WAPC) replacing the previous Comprehensive Development Plan for Golden Bay.

In May 2012, Council resolved to support the Foreshore Management Plan with minor modifications as requested by the Department of Planning. The Foreshore Management Plan was prepared in consultation with the former Department of Environment and Conservation, the Department of Planning’s Coastal Planning Branch, the Department of Transport, the local community and the City.

The Foreshore Management Plan included a coastal vulnerability assessment as per State Planning Policy 2.6: State Coastal Planning.

It is proposed to dedicate a new road within the Golden Bay Foreshore, which upon construction, will provide access consistent with the approved Foreshore Management Plan.

It is proposed that only the section of road within the boundary of Reserve 27066 (as highlighted grey) is to be dedicated under the LA Act. The two connecting road portions located in balance of title of Peet/Department of Housing Land (not highlighted in grey) will be transferred to the City separately, as part of a future subdivision stage of Golden Bay Estate.

Golden Bay Road

 

 

PD-051/18 City of Rockingham Bushfire Risk Management Plan 2018 – 2022

State Hazard Plan for Fire (Westplan – Fire)

Westplan – Fire requires all Local Governments with significant bushfire risk to prepare an integrated Bushfire Risk Management Plan (BRM Plan) outlining a strategy to treat bushfire related risk across all land tenures.

Community Plan Strategy – Bushfire Risk Mitigation

The City has responsibilities for planning, preparation, response and recovery relating to bushfire, as well as land use planning decision making and enforcement roles. Acknowledging this, the Chief

  • Executive Officer prepared a Bushfire Risk Discussion paper in December 2014 that:
  • Acknowledged the changing bushfire environment;
  • Identified the risks to the City;
  • Established key actions for further clarification; and
  • Proposed to develop a Community Plan Strategy to address bushfire risk mitigation.

In August 2017, the Council adopted the Community Plan Strategy – Bushfire Risk Mitigation (CPS), which contains outcomes applicable to the BRM Plan. The purpose of this CPS is to identify and outline the City’s role in providing for improved protection against bushfires and to establish a culture of community awareness of bushfires. A City wide, tenure blind, BRM Plan, also required under Westplan – Fire, is a key element of the CPS.

Warnbro Dunes Pilot Project BRM Plan

Due to the complexities associated with the preparation of a BRM Plan for the whole Local Government area, it was decided that a pilot project BRM Plan should be undertaken within the Warnbro Dunes. This pilot project was used to iron out any issues with methodology and implementation for the City wide assessment as well as expediting attention to an area with extreme bushfire risk. In May 2015, Council endorsed the preparation of the pilot project and it has been implemented successfully since.

The City’s BRM Plan is a strategic document that identifies all assets at risk from bushfire and their priority for treatment.

The aim of the BRM Plan is to document a coordinated an efficient approach towards the identification, assessment and treatment of assets (Human Settlement, Economic, Environmental and Cultural) exposed to bushfire-related risk within the City.

The BRM Plan intends to effectively manage bushfire risk within the City in order to protect people, assets and other things of local value. Specifically, the objectives of this BRM Plan are to:

  • Guide and coordinate a tenure blind, multi-agency bushfire risk management program over a five year period;
  • Document the process used to identify, analyse and evaluate risk, determine priorities and develop a plan to systematically treat risk;
  • Facilitate the effective use of the financial and physical resources available for bushfire risk management activities;
  • Integrate bushfire risk management into the business processes of local government, land owners and other agencies;
  • Ensure there is integration between land owners and bushfire risk management programs and activities; and
  • Monitor and review the implementation of treatments to ensure treatment plans are adaptable and risk is managed at an acceptable level.

As custodian of the BRM Plan, the City is responsible for the coordination of the development and ongoing review of the integrated BRM Plan as well as:

  • Negotiation of commitment from land owners to treat risks identified in the BRM Plan; and
  • As a treatment manager, implementation of treatment strategies on City owned and managed land.

The BRM Plan process is supported by an online portal called the Bushfire Risk Management System (BRMS) which provides an integrated system to spatially identify assets at risk from bushfire, plan treatments and report progress against the BRM Plan. The Department of Fire and Emergency Services (DFES) is the custodian of BRMS.

 

EP-012/18 Recommendation from the Coastal Facilities Advisory Committee Meeting held on 27 August 2018 (Absolute Majority)

Advisory Committee Recommendation 1 of 1: Change of Membership Composition of Coastal Facilities Advisory Committee

That Council AMENDS the composition of the Coastal Facilities Advisory Committee to the following:

  • 2 Councillors
  • 2 community members
  • 1 representative from Department of Biodiversity, Conservation and Attractions
  • 1 representative from Department of Primary Industries and Regional Development
  • 1 representative from Mangles Bay Fishing Club
  • 1 representative from Rockingham Volunteer Sea Rescue Group
  • 1 representative from The Cruising Yacht Club

The Coastal Facilities Advisory Committee composition is currently:

  • 2 Councillors
  • 2 community members
  • 1 representative from Department of Biodiversity, Conservation and Attractions
  • 1 representative from Department of Transport – Marine Safety
  • 1 representative from Department of Primary Industries and Regional Development
  • 1 representative from Mangles Bay Fishing Club
  • 1 representative from Rockingham Volunteer Sea Rescue Group
  • 1 representative from The Cruising Yacht Club

The Department of Transport – Marine Safety has advised that it will no longer have a representative available to attend the CFAC meeting due to resource constraints. The Department will continue to work alongside the City and remain available to answer any queries. Considering that the Department has advised it will continue to support the City and CFAC, the resignation is expected to have minimal effect on the operation and success of the Committee.

 

EP-013/18 Change of Terms of Reference of RoadWise Advisory Committee

Advisory Committee Recommendation 1 of 1: Change of Terms of Reference of RoadWise Advisory Committee

That Council ADOPTS following Terms of Reference for the RoadWise Advisory Committee: “To provide input and advice into the development, implementation and performance of the City of Rockingham Community Plan Strategy – Road Safety, linked to the ‘Towards Zero’ State Road Safety Strategy 2008-2020.” as the revised Terms of Reference for the RoadWise Advisory Committee.”

Officers Recommendation

That Council ADOPTS following Terms of Reference for the RoadWise Advisory Committee: “To provide input and advice into the development, implementation and performance of the ‘City of Rockingham Road Safety Action Plan’ linked to the ‘Towards Zero’ State Road Safety Strategy 2008-2020.” as the revised Terms of Reference for the RoadWise Advisory Committee.”

The Officer’s Reason for Varying the Advisory Committee Recommendation

The State ‘Towards Zero’ strategy is applicable to the whole State including the City. It is the overarching document that is able to guide the road safety activities of the City. Administration does not consider that a City specific strategy is required to supplement the State strategy. It is considered that the City should develop and implement a definitive action plan to assist the City in achieving the strategic outcomes as provided in ‘Toward Zero’ and allow the City to monitor its progress against these outcomes. The action plan will enable the RoadWise Committee members to focus on specific strategic outcomes.

 

Corporate and Community Development Committee

GM-030/18 Christmas/New Year Administration Centre Closure 2018/2019

The City of Rockingham normally closes the Administration Centre over the Christmas/New Year Period, a practice commenced over ten years ago. City staff access accrued rostered days off, annual leave or leave without pay for those days other than the public holidays specified in the relevant Enterprise Agreement.

Past statistics show that there is a significant decline in customer demand during the period. The closure of local government administration offices during this period is commonplace in the metropolitan area.

In considering the forthcoming 2018/2019 Christmas/New Year period it is proposed that the Administration Centre be closed from 4:30pm, Friday 21 December 2018 to and including Tuesday 1 January 2019, reopening Wednesday 2 January 2019.The closure period is shown in the following calendar:

CoR 2018 Christmas Closure Dates

 

GM-031/18 City of Rockingham Community Plan Vision, Community Aspirations and Strategic Objectives (2019 – 2029)

The City of Rockingham Strategic Community Plan (2015-2025) was adopted by Council on 21 November 2014, and met all the requirements that are stipulated in the Local Government Act 1995 (the Act). The Act requires a full review of the Strategic Community Plan four (4) years from when it is adopted. The development of the City of Rockingham Strategic Community Plan (2019-2029) is a result of this requirement.

The City held a series of “Planning for the future” workshops and conducted surveys to determine from the community what their vision and aspirations were for the City for the next 10-20 years.

From the inputs received, the draft Community Plan Vision, Community Aspirations and Strategic Objectives (2019-2029) were developed and submitted on 17 July 2018 for Council endorsement of a 28-day community consultation period. The consultation period has now concluded. A total of 25 individuals responded, with some of them providing more than one comment.

More than 500 sets of inputs were received from the community during the initial consultation process. The groups and surveys that provided inputs into the process include the following:

  • Community members – a total of seven workshops were held at various venues across the City (10,000 random sample invites were sent to the community to attend these workshops)
  • The City’s business community (organised in conjunction with Rockingham Kwinana Chamber of Commerce)
  • Rockingham Youth Advisory Council
  • Kolbe College and Rockingham High School Students
  • The Disability Access and Inclusion Advisory Committee (DAIAC) – members were asked to provide their inputs
  • Members of the community at the Salvation Army in Rockingham
  • Visitors to the City Libraries (by providing comments on questions in a survey book)
  • An online survey to the Rock Port community
  • A public survey on Facebook
  • Rock Port working group online forum and workshop

Workshops were facilitated by Mr. Michael Smith from Black House Pty. Ltd., who is an expert facilitator, with the ability of effectively extracting the community’s aspirations from the conversations that were held. Mr. Smith also facilitated the workshops for the development of the previous two Strategic Community Plans for the City.

A Councillor workshop was held on 1 May 2018. The purpose of this workshop was to present the outcomes from the community workshops and surveys, and to identify the priority areas for the community. A representative from each of the community workshops was in attendance to support the outcomes of their workshops. There was a strong level of alignment with the feedback presented and what the Councillors believed should be the key focus areas for the City for the next ten years.

The draft Community Plan Vision, Community Aspirations and Strategic Objectives (2019-2029) represented the result of this overall process.

City staff did not participate in the workshop discussions, to ensure that the outcomes were totally driven by the community.

 

CD-022/18 Negotiation of new sublease Rockingham Central Library (Absolute Majority)

The Rockingham Central Library is located at the Murdoch University campus on Dixon Road, Rockingham. The City secured a sublease for a period of up to four years commencing on 27 January 2016 and commenced operation of the public library service on 8 February 2016. The current sublease expires on 26 January 2019 with an option to renew for a further year from this date under the same sublease conditions. The last date to exercise this option is 26 October 2018.

Previously the library operated as part of a tripartite agreement with Murdoch University, Western Australian Department of Training South Metropolitan College of TAFE (Challenger Institute of Technology) and the City of Rockingham. The partnership with these organisations was dissolved when TAFE pulled out and the City took over operation of the library in order to maintain a public library service at that site.

At the time the original sublease was negotiated the City recognised the need to continue providing a public library service in the Rockingham district. Given the short timeframe and lack of an alternative venue Murdoch University agreed to a short term sublease only which gave the City time to develop a new plan. In 2018 the City purchased a building at 18 Goddard Street for the purposes of a youth space and library. This building remains as an alternative venue pending the opportunity to enter into a longer term lease with Murdoch University.

Planning and construction of a new library building, closer to the city centre, has been included in the Community Infrastructure Plan (CIP) however this position will be updated in the upcoming Community Infrastructure Plan 2018-2028.

Initial discussions have taken place with Murdoch University and it is supportive of entering into a new sublease for a period of five years with a five year option to renew. The City would be requesting a minor change to the current conditions, being the removal of an area currently licenced to Murdoch University, however the remaining conditions of the sublease are acceptable and allow for the City to maintain the library service in the way it requires. The relationship with Murdoch is strong and the City is keen to maintain that.

The library has remained well utilised by the Rockingham community. Circulation, visitation and membership figures are comparable to the other City libraries, attendance at events by adults is the highest of the four branch libraries with a focus having been placed on activation for that sector of the community. There has been a steady increase in attendance at events for children and a larger focus is also being placed on youth events which is seeing increased attendance. Utilisation of the library by local school children is high with study groups regularly using the various study spaces on the first floor and facilities being offered to assist with their study needs, particularly during exam periods.

Entering into a new longer term sublease will offer a number of long term benefits to the City which far outweigh the benefits of a move to the building in Goddard Street.

The cost to fit out the building at 18 Goddard Street including demolition and rebuilding of the interior, the need to purchase furniture and library shelving, and extensive ICT infrastructure upgrades is estimated at $600,000 – $700,000. By remaining in the current location some minor upgrades would be required in order to better utilise the facility however these would be minimal compared with a move to Goddard Street.

The Rockingham Volunteer Centre is located within the Rockingham Central Library. With no other locations currently identified as being available or appropriate for this function the option to retain this building has wider implications for City operations.

The development of the Renaissance Technopole on the Murdoch Rockingham site is expected to reinvigorate and activate the campus. Having a library on site is of benefit to the Technopole and it would be expected that this would bring higher usage of the library and its facilities.

Rockingham Central Library has undergone significant change in the time the City has maintained the facility. The library has increased services for the community including additional programs for children, youth and adults and a change of the library layout has created more open space and more spaces for the community to use for their diverse needs. Entering into a new, longer term sublease will allow the staff to build on the work to date and continue to develop the library service to meet the demands of the community.

 

CD-023/18 Community Sporting and Recreation Facilities Fund 2019/2020 Application Assessment and Ranking

The Community Sporting and Recreation Facilities Fund (CSRFF) is a funding program offered by State Government through the Department of Local Government, Sports and Cultural Industries (DLGSCI). The program provides financial assistance to community groups and local governments to develop infrastructure for sport and recreation. The program aims to maintain or increase participation in sport and recreation, with an emphasis on physical activity through the rational development of good quality, well-designed and well-utilised facilities.

Applicants must be an incorporated, not for profit sporting, recreation or community organisation, or a local government entity. Projects must be developed on land which is a Crown reserve, land owned by a public authority, or municipal property.

Applications for an annual or forward planning grant are accepted once per calendar year. Projects with a total cost between $200,001 and $500,000 are eligible to apply in the annual grant round for up to one third of the total project cost, to a maximum grant amount of $166,666.

Projects with a total cost over $500,000 are eligible to apply for a forward planning grant for up to one third of the total project cost, to a maximum grant amount of $2,000,000. All applications are required to be submitted to the relevant local government authority for initial review, assessment and prioritisation using the criteria developed by the DLGSCI.

Subject to Council approval, applications are then submitted to DLGSCI for assessment. Applications for the 2019/2020 annual and forward planning grants close on Friday 28 September 2018.

Three applications are being considered for submission to the DLGSCI. Two applications for the forward planning grant, both from the City of Rockingham and one application for an annual grant from the Rockingham Bowling Club.

A summary of each application is provided below.

1. City of Rockingham – Baldivis District Sporting Complex

The Baldivis District Sporting Complex (BDSC) is included in the City’s Community Infrastructure Plan (CIP) and subsequent funding has been allocated through the Business Plan. The completion of the BDSC is a high priority project for the City, with detailed planning work nearing completion. Once operational, the complex will provide approximately 8 hectares of additional active open space, a district pavilion, indoor recreation centre and outdoor hardcourts, as well as a youth recreation space.

The BDSC is being developed in multiple stages, with the first stage encompassing all civil works, establishment of services and the installation of reticulation and turf to the playing areas. The construction of the district pavilion will occur soon after, and will be the subject of a future CSRFF application.

The forward planning grant application to be submitted to DLGSCI in this round relates to the civil works, as well as installation of irrigation and turf. Subsequent applications will be submitted in future grant rounds for the construction of the pavilion, indoor recreation centre and outdoor hardcourts.

2. City of Rockingham – Koorana Reserve Master Plan

The Koorana Reserve Master Plan was recently endorsed by Council and is included in the City’s CIP, with subsequent funding allocated through the Business Plan. Once completed, the project will double the amount of available active reserve space and will provide upgraded facilities which will support female participation in soccer and cricket.

The expansion of the active reserve, as well as the provision of more car parking, floodlighting and change rooms will support the growth of the current winter tenant, and also enable a wellestablished, rapidly growing summer club to permanently relocate to the reserve. The forward planning grant to be submitted to DLGSCI is for the construction of the new active reserve, installation of floodlighting and pavilion redevelopment.

3. Rockingham Bowling Club Inc. – Synthetic green replacement

Rockingham Bowling Club Inc (RBC) was established in 1948, and the Club’s primary objective as stated in its constitution is to “foster the games of lawn bowls, carpet bowls, darts and pool, and promote social and recreational fellowship amongst members.” It has a current membership of 477 seniors.

The club facility is leased from the City, and is located on Lot 5001 Kent Street, Rockingham.

The RBC has submitted a grant application for an annual grant to assist with the cost of replacing the “B” green, one of three greens on the site.

The “B” green was installed in 2002 and needs to be replaced based on the expected lifespan of the product and an inspection completed by a greens contractor in 2014. At the time of inspection, attempts were made to repair the surface. These works were unsuccessful and the green has continued to deteriorate. It has since been deemed unusable for inter-club competition.

The Club has considered alternatives such as repair rather than replacement, and grass rather than synthetic. The replacement of the synthetic turf is considered the best option based on the high maintenance cost of grass, improved environmental sustainability by reducing water consumption and the surface being available all year round.

All three greens are required to continue to host other clubs for competition. The RBC Committee is concerned that it will experience a significant loss of membership and subsequent revenue if the green is not replaced, leading to a strain on the continued operation of the club. This could cause the venue to be unavailable for the numerous community groups which utilise the venue for community bowling events, and other ongoing events such as darts and bingo.

Following replacement of the synthetic surface, the bowling green will provide improved opportunities to host games for both club and community members.

 

Receipt of Information Bulletin

The Bulletins are the method the City uses to official keep the Councillors up to date with what’s happening in each department. As always, they are available to download and view on the City’s website.

 

Planning Services Bulletin

This Bulletin covers issues from;

  • Health Services
  • Building Services
  • Compliance and Emergency Liaison
  • Strategic Planning and Environment
  • Land and Development Infrastructure
  • Statutory Planning
  • Planning and Development Directorate
  • Planning and Development Directorate
    • Bush Fire Advisory Committee
    • Heritage Reference Group

 

Engineering and Parks Services Bulletin

This Bulletin covers issues from;

  • Engineering and Parks Services Directorate
  • Asset Services
  • Infrastructure Project Delivery
  • Parks Services
  • Engineering Services
  • Advisory Committee Minutes
    • Coastal Facilities Advisory Committee
    • Road Wise Advisory Committee

 

Corporate and General Management Services Bulletin

This Bulletin covers issues from;

  • Corporate Services
  • Governance and Councillor Support
  • Human Resource Development
  • Strategy and Corporate Communications
  • Investment Attraction
  • Legal Services and General Counsel
  • Advisory Committee Minutes
    • Australia Day Awards Selection Panel
    • CEO Performance Review Committee
    • Customer Service Review Committee
    • Global Friendship Committee
    • Governance Review Committee
    • Tourism Strategy Development Advisory Group

 

Community Development Bulletin

This Bulletin covers issues from;

  • Community Support and Safety Services
  • Library Services
  • Community Infrastructure Planning
  • Community Capacity Building
  • Community and Leisure Facilities
  • Advisory Committee Minutes
    • Christmas Festival Occasional Committee
    • City Safe Advisory Committee
    • Community Grants Program Committee
    • Cultural Advisory Committee
    • Disability Access and Inclusion Advisory Committee
    • Rockingham Education & Training Advisory Committee
    • Seniors Advisory Committee
    • Sports Advisory Committee

Motions of which Previous Notice has been given

General Management Services

GM-032/18 Revocation Motion – Item GM-028/18 2018 Customer Satisfaction Survey (Simple Majority)

Since its inception in 2009, the Annual Customer Satisfaction Survey has been sent out by post to a random selection of households. Initially the sample size was 4,000 households and in 2013 it was increased to 7,000. On 26 July 2015 a Notice of Motion was put forward by Cr Whitfield, requesting the random sample to be increased to 10,000. This motion was approved by Council on 25 August 2015, and since then a random sample of 10,000 Customer Satisfaction Surveys has been distributed annually.

At the August 2018 Ordinary Council meeting, the Manager Strategy, Tourism, Marketing and Communications proposed the following three options regarding the distribution of the Annual Customer Satisfaction survey, with the purpose of saving costs and optimising the effectiveness of the survey, and specifically recommended option 3 (Report GM 028/18):

Option 1: Reduce the number of copies sent by post to 5,000: This option would reduce the cost by $12,400.

Option 2: Not doing a 2nd mail-out: This option, in combination with sending only 5,000 surveys by post, would reduce the cost by $16,300.

Option 3: Reduce the number of copies by post to 2,000 copies, and complement this with 2,000 by e-mail: This option would provide more than the 400 responses required for statistical rigour and would reduce the cost of $29,080.

Prior to the Ordinary Council meeting on 28 August 2018, Cr Whitfield provided an Alternate Motion to Report GM 028/18. As a result, at the Ordinary Council meeting on 28 August 2018 through a 5/4 vote, Council resolved to:

1. ENDORSES option 4 – printing of 2,000 copies, 3,000 by email and 1,000 through Rock Port of the 2018 Annual Customer Satisfaction Survey.

The following Revocation Motion was submitted by Cr Elliott, Cr Liley, Cr Sammels and Cr Summers be given consideration at the Ordinary Council meeting to be held on 25 September 2018:

That Council:

1. RESCINDS the following 28 August 2018 Council Meeting resolution for Item GM-028/18 2018 Customer Satisfaction Survey :
“That Council ENDORSES option 4 – printing of 2,000 copies, 3,000 by email and 1,000 through Rock Port of the 2018 Annual Customer Satisfaction Survey”; and
2. ENDORSES proposed option 3 (2,000 printed surveys and 2,000 sent by e-mail) for the printing and distribution of the 2018 Annual Customer Satisfaction Survey.

 

Andy’s Summary

I think we’re going to go from one extreme to the other this month. Last month was a huge meeting. There were many, many people in attendance, and there were many items on the agenda that were of high-interest to residents.

This month, there’s not as much on the agenda, and much of what is, would not be considered contentious. That doesn’t mean it’s not important though. Things like the City’s Bushfire Management Plan, the City’s Community Plan Vision, Community Aspirations and Strategic Objectives, and negotiating a new lease for our central library may not be glamorous, but this is the vital work the City and Council do month in, month out.

 

More Information

The complete September Agenda, Reports and Information Bulletins can be found at the City of Rockingham website here, as can the minutes of all previous meetings.

Have Your Say

What’s your thoughts? Leave a comment below, and be part of the conversation.

 

 

Andy’s Council Meeting Agenda Summary – August 2018

Andy’s Council Meeting Agenda Summary – August 2018

The next Council Meeting is being held tomorrow night, at 6pm. The full agenda, reports and all bulletins are available to download and review – as always – at the City of Rockingham website. The link is at the end of this article. If you’d like a quick summary, please read on.

 

Officers Reports and Recommendations of Council Committees

Planning and Engineering Services Committee

PD-040/18 Proposed Outdoor Events Policy (Final Adoption)

The purpose of the revised Outdoor Events Policy is to simplify the application process for smaller events and make it easier for organisers to gain the appropriate approvals from the City. It applies to all outdoor events involving pubic attendance including those on private land. The Outdoor Events Guidelines were drafted to assist Event Organisers with planning an event that complies with the various legislative requirements, as well as being able to successfully obtain the relevant approvals from the City. Council approval is only required to adopt the Outdoor Events Policy, however, the Outdoor Events Guidelines were also included during the advertising period to provide additional clarification.

 

PD-041/18 Proposed Council Policy – Single Use Plastic and Balloons

It is widely accepted that single use plastics, such as bottles, cutlery and straws have many environmental, social and economic impacts. Despite this, historical data has shown that global demand for this product has increased dramatically with more plastic produced in the first 10 years of this century than in the 100 years prior.

Currently only a very small percentage of these plastics are being recovered by recycling streams and those items which are recycled are generally only used once more before eventually entering landfill. Other items such as balloons cannot be recycled and easily escape from the waste stream. Unfortunately, much of this plastic and other waste ends up in the environment where it is having a severe impact on the health of natural ecosystems. Scientists have predicted that plastics will outweigh fish in the ocean by 2050.

Plastics and other litter entering the marine environment does not biodegrade but rather breaks up into smaller pieces over time, making it is easy for wildlife to ingest allowing toxins to bioaccumulate in the food chain. This is as much a universal issue as it is a local one. Research undertaken by Murdoch University on Penguin Island has identified that plastic pollution has a significant impact on local seabird communities including pelicans, terns and penguins.

The Department of Biodiversity, Conservation and Attractions has also identified significant impact on local sea lion populations. Volunteer-led beach clean-ups carried out by Sea Shepherd in the local area found that of the 818kgs of marine debris collected over the last 12 months, 68% of the items were made of plastic.

In this regard, Council previously resolved to support a state wide ban on plastic bags in December 2016, prior to the ban coming into effect in July 2018. This position acknowledged the environmental impact of plastic bags, and the need to mitigate this risk particularly with a coastal and marine environment such as Rockingham’s.

Broadening the focus from just plastic bags, bans and minimisation strategies are fast becoming the status quo in many cities, prompting a new benchmark for tackling the universal issue of single use plastic. For example:

  • Town of Cottesloe was the first Council in Western Australia to ban the release of helium balloons.
  • Earlier this year, City of Bayswater announced it is to ban single use plastics including balloons, water bottles and straws at its premises and events.
  • Similarly, Town of Bassendean announced a ban on single use plastics from events organised or sponsored by the Council.
  • City of Fremantle has a Sustainable Events Guideline and Checklist which will form part of its proposed Sustainable Events Policy, to address single use plastics at events.
  • Cities of Kwinana, Cockburn, Joondalup, Mandurah, Nedlands and Town of Victoria Park have all banned the use or release of balloons in some way.
  • Brisbane City Council has committed to banning plastic straws, helium balloons and single use plastic bottles.
  • Darebin City Council in Victoria has banned balloons, water bottles and other plastics including bags, straws and cups from being used or sold on Council land.
  • Seattle became the first city in the United States to ban plastic straws and utensils at all food service businesses, including restaurants, grocery stores, delis, coffee shops, food trucks and institutional cafeterias.
  • Other US cities such as New York City, Miami Beach, Florida, Monmouth Beach, New Jersey, Oakland, Berkeley have all banned the use of disposable plastic straws.
  • Disposable coffee cups have been banned in Scotland’s Government buildings and an expert panel is looking into action on further disposable items such as cups and straws.
  • London has announced a plan to introduce a levy on takeaway coffee cups, followed by a complete ban on plastic water bottles.
  • The pacific island nation of Vanuwatu became the first nation in the world to legally ban the use of plastic straws and other single use plastics, which came into effect on 1 July 2018.
  • India’s capital city Delhi, banned all forms of disposable plastic including bags, cutlery, plates, cups and other single use items in 2017. Other parts of India have issued similar bans

Further to the examples noted above, it is known that single use plastics are often associated with takeaway items, making them pervasive at food markets, stalls and events. It was estimated that through events hosted in the City alone, an average of 180,900 pieces of single use plastic are generated annually.

 

PD-045/18 Proposed Child Care Premises

The site falls within the Paradiso Estate (Lots 14, 15 and 299 Kerosene Lane, Baldivis) and is located within the Baldivis Spud Shed Neighbourhood Centre. The Paradiso Estate Structure Plan was adopted by Council in July 2011 and last modified in October 2014.

The applicant seeks Development Approval for a Child Care Premises on the corner of Chilvers Street and McDonald Road opposite the Spud Shed shopping centre. Details of the proposal are as follows:

14 staff members will operate the business; and The business will accommodate 82 children.

The applicant provided the following documents in support of the application:

  • Planning Report;
  • Contour and Feature Survey;
  • Development Plans;
  • Environmental Noise Assessment; and
  • Traffic Impact Assessment.

 

PD-046/18 Proposed Marina

The concept of a jetty development extending from Wanliss Street originated almost 30 years ago.

In 1989, the Council granted development approval for the Wanliss Street jetty, which comprised a pier extending from the public carpark at Wanliss Street and a range of tourist related uses, but did not include a marina. The development approval was renewed in 1991 and subsequently lapsed.

In 1998, the Council revived the Wanliss Street jetty project by seeking expressions of interest from private developers to establish a facility.

In February 1999, the Council resolved to endorse the selection of the Rockingham Beach Unit Trust (Trust) as the developer for the Wanliss Street Jetty project. A Memorandum of Understanding (MOU) was executed by the Trust and the City, which committed the Trust to achieving approval and development timeframes, however, in the period since the MOU was executed, the Trust did not satisfy the terms of the MOU.

In 2003, the current proponent subsequently entered into a seabed lease for an area of 5,000m² with the Department for Planning and Infrastructure (now Department of Transport), to secure land tenure for a proposed marina. This seabed lease is for a term of 21 years with an option to extend for a further 21 years. The proposed marina has a much larger marine footprint (approximately 90,000m²) than the 5,000m² approved seabed lease.

In 2008, the proponent sought an extension of time for development milestones contained within the lease agreement. In addition, the proponent sought to extend the area of seabed lease from 5,000m² to an area commensurate with the proposed development. The Department of Transport is yet to formally include the additional area in the seabed lease.

Environmental Approval

On 18 February 2010, the Minister for Environment issued a statement that the marina proposal may be implemented (Ministerial Approval) pursuant to the provisions of the Environmental Protection Act 1986, subject to various conditions. This was valid for a period of five years, expiring in February 2016. In 2016, at the request of the proponent, the Minister for Environment extended the Environmental Approval until February 2020. The Ministerial approvals are contained in an Attachment to the RAR report.

Planning Approval

On 13 December 2010, the City received an application seeking Development Approval for a proposed marina.

In September 2011, Council resolved to advise the Western Australian Planning Commission (WAPC) of its support the proposed marina that included:

  • An open pile pier extending from the end of the Wanliss Street carpark into Mangles Bay and a 770m long breakwater extending north east, parallel to the shoreline;
  • Approximately 500 boat pens;
  • Commercial and temporary boat mooring facilities;
  • 4,000m² of commercial floorspace; and
  • 600 car parking bays, which includes an extension of the Wanliss Street carpark, on street car bays and car parking provided on the breakwater.

In February 2012, the WAPC granted development approval to the marina. The development approval lapsed in February 2015.

On 26 February 2018, the City formally received a fresh development application for the proposed Port Rockingham Marina (“the Marina”). Given that the cost of development was over $10 million, the application constituted a Development Assessment Panel (DAP) application.

The application includes the following elements:

  • An open pile pier extending from the end of the Wanliss Street carpark approximately 200m into Mangles Bay, connecting to the breakwater;
  • A 770m long marina breakwater/ groyne encompassing 497 boat pens;
  • Two public jetties;
  • Refuelling, sullage and water supply facilities for boats;
  • 13 ground floor commercial tenancies (inclusive of a hotel restaurant) with a total nett lettable area of 3,166m² plus al fresco;
  • 91 short stay accommodation units on a second level;
  • Extension of the existing 83 bays within the Wanliss Street car park to provide a total of 216 bays;
  • 135 car bays on the marina breakwater to provide parking for the boat pens and for hotel staff;
  • 217 additional on-street parking bays proposed within the Wanliss Street road reserve between Kent Street and Patterson Road;
  • 231 on-street car parking bays proposed within the Rockingham Beach Road reserve between Wanliss Street and Victoria Street.

In addition to the development application report, the following supporting technical reports were received:

  • Traffic Impact Assessment;
  • Bushfire Management Plan and Emergency Evacuation Plan;
  • Coastal Adaptation Plan;
  • Foreshore Management Plan;
  • Marina Waterways Monitoring and Management Plan;
  • Draft Construction Management Plan; and
  • Waste Management Plan.

The primary difference between the 2012 approved plans and 2018 application plans relates to the hotel/short stay accommodation component included in the current application, replacing the second floor commercial office floor space that formed part of the previous approval.

Subsequent to public advertising, and in response to a request for additional information, the applicant submitted an amended development application, which was received by the City and forwarded to the WAPC and DAP Secretariat on 18 June 2018.

The modifications to the original plans include:

  • Two public fishing platforms were added;
  • A reduction in the number of commercial tenancies to 12, with a total net lettable area of 2,689m² plus alfresco;
  • Two additional short stay accommodation units included, increasing the total to 93 short stay accommodation units proposed on the second level;
  • 6 drop off car parking bays added near the hotel entry on the pier;
  • Amended plans to show the proposed extension of the existing 83 bays within the Wanliss Street car park to provide 115 additional bays (198 bays in total);
  • Amended plans to show 195 additional on-street parking bays proposed within the Wanliss Street road reserve, between Kent Street and Patterson Road;
  • Amended plans to show 179 additional on-street car parking bays proposed within the Rockingham Beach Road reserve between Wanliss Street and Victoria Street.
  • Provision for Commercial charter boat mooring on the western side of the breakwater is no longer proposed.
  • Corporate and Community Development Committee

 

CS-015/18 Approval to Advertise Council Policy, Self-Supporting Loans by Incorporated Associations

The City has been providing self-supporting loans to community organisations for many years.

The current Council Policy – Self Supporting Loans by Incorporated Associations was adopted in October 2009. It sought to provide more rigour to the general principles surrounding self-supporting loans and reduce the risk of payment default by incorporated associations. Since 2010, only one community organisation has accessed this loan facility.

In 2010, the City developed the Community Infrastructure Plan and Business Plan documents containing timelines and costings for community facilities based on strategic need and recreation science.

The adoption of the Council Policy – Sports and Community Facility Provision in 2017, defined the minimum standards and dimensions for sports and community facilities. This infrastructure is provided at no cost to incorporated associations.

 

GM-024/18 Rockingham Renaissance Technopole Inc.

To seek Council approval to underwrite operating losses for the Not for Profit entity, Rockingham Renaissance Technopole Inc. to a maximum value of $250,000 per year for the first two years of operation ($500,000 in total).

 

GM-025/18 Control of Vehicles (Off-road Areas) Act 1978 – Appointment of Authorised Officers

For Council to appoint authorised persons under the Control of Vehicles (Off-road Areas) Act 1978.

The Control of Vehicles (Off-road Areas) Act 1978 is the statutory head of power to prohibit the use of vehicles in certain places and to control the use of vehicles otherwise than on a road. It also provides for areas where the use of off-road vehicles shall be permitted, for the registration of off-road vehicles, and for other related purposes.

A review of the City’s delegations has determined that the Control of Vehicles (Off-road Areas) Act 1978 is not a delegation but rather an authorisation. An ‘authorised person’ or class of person must be appointed to exercise the power under the legislation.

 

GM-027/18 Various Committee Vacancies (Absolute Majority)

To fill various committee and representational vacancies as a consequence of the resignation of Cr Matthew Whitfield from those appointments. To fill a vacancy on the Global Friendship Committee due to the resignation of Cr Joy Stewart as a member.

The Acting Chief Executive Officer received notice dated 10 July 2018 of Cr Matthew Whitfield’s resignation from the following Council committee and representational appointments.

  • Member – Planning and Engineering Services Committee
  • Member – City Safe Advisory Committee
  • Member – RoadWise Advisory Committee
  • Deputy Member to Cr Downham – Corporate and Community Development Committee
  • Deputy Member – Community Grants Program Committee
  • Deputy Member to Cr Burns – Tourism Strategy Development Advisory Committee

Cr Whitfield represented the Council on the following organisations/agencies:

  • Representative – Local Government Association – South Metropolitan Zone
  • Representative – South West Reference Group
  • Representative – Tourism Rockingham
  • Deputy Representative to Cr Elliott – South West District Planning Committee

The Acting Chief Executive Officer also received notice dated 30 July 2018 from Cr Joy Stewart resigning from the Global Friendship Committee.

 

GM-028/18 2018 Customer Satisfaction Survey

To seek Council endorsement of proposed changes in the printing and distribution of the Annual Customer Satisfaction Survey.

This report proposes the random sample to be reduced from 10,000 to 2,000 postal surveys. This is to be complemented with e-mail distribution of 2,000 emails to randomly selected households from the City’s database. This approach should provide a minimum of 400 completed surveys, which would be the requirement to achieve statistical rigour and validity.

Since its inception in 2009, the Annual Customer Satisfaction Survey has been sent out by post to a random selection of households. Initially the sample size was 4,000 households and in 2013 it was increased to 7,000.

On 26 July 2015 a Notice of Motion was put forward by Cr Whitfield, requesting the random sample to be increased to 10,000. This motion was approved by Council on 25 August 2015, and since then a random sample of 10,000 Customer Satisfaction Surveys is distributed annually.

Reducing the number of printed surveys from 10,000 to 2,000, and not undertaking a second mail out as reminder to households would reduce the costs by $29,080 (estimation is based on 2017 costs). This option, in combination with e-mail distribution to a random sample of 2,000 households would present the best cost-benefit value, and still provide responses that fall within the required statistical rigour and validity.

 

GM-029/18 City of Rockingham Scholarship and Award Scheme for Local Schools

In 1998 the City adopted the Scholarship and Awards Scheme for Local Schools with the intent to provide students with recognition and reward for high standards of performance on completion of year 7, 10 and 12.

Awards in the sum of $100 are presented to students in year 7, 10 and 12. Schools may select one year 10 student to receive a scholarship of $400. These are presented to students at an afternoon tea function hosted by the City in March of the following year.

In addition to the above Award Scheme, book vouchers in the sum of $25 are sent to schools for presentation to selected students at end of year assembly however there is no policy provision around the award of these vouchers.

It needs to be noted that primary school students now graduate to high school at the completion of Year 6.

Letters outlining the scheme together with forms to be completed are sent to primary and high schools in the area during the month of August. The completed forms are to be returned to the City before the end of Term 3.

Primary schools are also offered $25 book vouchers. The book vouchers are not covered by Council Policy. Primary schools may select 2 students from year 6 to each receive a $25 book voucher. The vouchers are presented by Councillors to students at individual school end of year assembly.

In 2017 the City provided $1,250 worth of book vouchers made up of 48 x $25 book vouchers to local primary schools and 1 x $50 voucher to Rockingham Senior High School Education Support Centre.

The Scholarship and Award Scheme awarded a total of $6,700 made up of 6 x $400 scholarships and 43 x $100 awards. These were presented at an afternoon tea function held on Wednesday 21 March 2018 at the Gary Holland Community Centre with approx. 200 in attendance at a cost of $5,000.

It is estimated that over 100 staff hours are spent on the School Book Awards and Scholarship scheme between the initial letters, phone calls and over 300 emails to schools and guardians to gather the information required for the Afternoon Tea in February/ March.

 

CD-020/18 Final Koorana Reserve Master Plan 2018

Koorana Reserve which is Crown Land with the Management Order issued to the City of Rockingham for the purpose of public recreation is located at Lot 4240, Royal Palm Drive, Warnbro, and is over 68,000m2 in size. An existing shared use agreement is in place with the Koorana Primary School. The reserve is currently utilised by the Port Kennedy Soccer Club (PKSC) as their home ground, and as an overflow competition venue for the Peel Cricket Association (PCA) and Peel Cricket Junior Association (PCJA).

The City of Rockingham has many active sporting reserves, however a number of these are single oval – neighbourhood level reserves – and do not have the capacity to accommodate multiple playing spaces.

In recent years there have been a range of requests to the City for improvements to the amenities on the reserve including; additional playing space, the development of additional change rooms, increased storage, larger kitchen/canteen, and a larger social area, and improved floodlighting. Due to the age and limitations of the facility and reserve, together with the growth of the user groups, a number of these issues were required to be addressed and supported the need to develop an action plan to improve the facilities for existing and future users.

Further to the above requests received from the PKSC, the Hillman Hornets Cricket Club (HHCC) have recently expressed demand for further playing space, as they have outgrown their current facility at Shoalwater Oval. The club requires a home venue that can accommodate two full sized senior cricket fields with supporting infrastructure.

To ensure the City has a common vision for the reserve, and so community spaces like Koorana Reserve are planned professionally, the development of the Koorana Reserve Master Plan (KRMP) has been completed. The KRMP investigates the standards of provision and the possibilities for improving the reserve to best meet the community’s current and future needs.

 

CD-021/18 Cultural Development and the Arts Strategy

The Draft Cultural Development and the Arts (CDATA) Strategy 2018-2022 was endorsed for public comment for a period of four weeks concluding on Wednesday 20 June 2018.

The City received 13 submissions, all generally supporting the key elements of the draft strategy. Key themes from the comments were:

  • the Rockingham Arts Centre is inadequate for the arts community and the poor functionality of the facility
  • the Gary Holland Community Centre was not represented in the strategy as a community facility for the arts
  • that current facilities were not suitable to encompass all of the arts; and that the, expansion of the arts within Rockingham would be impeded.

The City’s Art Collection was another area that appeared in several comments, in particular the curatorship and lack of policy to ensure its integrity and professionalism.

The feedback provided during the public comment period was positive and supported the strategy in principle. In regards to the concerns within the public comments the following amendments have been made to the strategy.

  • The addition of the International Listing of the Arts definition has been included in the International Context on page 7 and added to the References on page 31.
  • The previous findings for a Contemporary and Performing Arts Centre have now been included into the Cultural Development and the Arts Strategy at 3.4.2.
  • Reference to the other mediums provided through Rockingham Regional Arts has been added to Page 13.
  • New Actions – Key Element 4 – Public Art and Art Collection
  • Task three has been amended to ‘Develop a policy and guidelines for the Public Art and Moveable Art Collection to guide the acquisition, maintenance, display and disposal of the City’s art collections’. An additional $20,000 has been added to the strategy in order to gain professional advice from artists, curators and experts, on how to do this.
  • New Actions – Key Element 5 – Rockingham Arts Centre
  • Task one has been amended to include the promotion of the Gary Holland Community Centre particularly for larger/overflow exhibitions/activities. This task now reads: “Promote the Rockingham Arts Centre as a major hub of arts practice and activity and the Gary Holland Community Centre for larger/overflow events/activities within the Rockingham region.”
  • Task two has been removed and included within task one as the two tasks were repetitive.
  • A new task has been added to include: “Review of the building, operations, security, staffing, usage and fee structure of the Rockingham Arts Centre”. $20,000 has been added in order to obtain professional advice/direction on these matters, particularly the building/fit out as an exhibition art space.
  • A new task has been added to include: “If deemed financially feasible, upgrade of the Rockingham Arts Centre following the review outcomes”. Costs for this action are currently unknown and listed as ‘to be confirmed’ (TBC).
  • Reference to staffing has been removed (Ongoing Actions – Key Element 5 – task 4 in the draft ‘establish permanent staff presence at Rockingham Art Centre’). Staffing is an operational matter that will be captured as part of the RAC review (New actions – Key Element 5, task 2).
  • In terms of actioning tasks, the 2017/2018 dates have been amended to 2018/2019 to reflect the appropriate years of the implementation. As a consequence other commencement and completion dates have also been amended to a later year.
  • Some additional changes have been made to the main body of the document to reflect the changes to the tasks

 

Receipt of Information Bulletin

The Bulletins are the method the City uses to official keep the Councillors up to date with what’s happening in each department. As always, they are available to download and view on the City’s website.

 

Planning Services Bulletin

This Bulletin covers issues from;

  • Health Services
  • Building Services
  • Compliance and Emergency Liaison
  • Strategic Planning and Environment
  • Land and Development Infrastructure
  • Statutory Planning
  • Planning and Development Directorate
  • Planning and Development Directorate
    • Bush Fire Advisory Committee
    • Heritage Reference Group

 

Engineering and Parks Services Bulletin

This Bulletin covers issues from;

  • Engineering and Parks Services Directorate
  • Asset Services
  • Infrastructure Project Delivery
  • Parks Services
  • Engineering Services
  • Advisory Committee Minutes
    • Coastal Facilities Advisory Committee
    • Road Wise Advisory Committee

 

Corporate and General Management Services Bulletin

This Bulletin covers issues from;

  • Corporate Services
  • Governance and Councillor Support
  • Human Resource Development
  • Strategy and Corporate Communications
  • Investment Attraction
  • Legal Services and General Counsel
  • Advisory Committee Minutes
    • Australia Day Awards Selection Panel
    • CEO Performance Review Committee
    • Customer Service Review Committee
    • Global Friendship Committee
    • Governance Review Committee
    • Tourism Strategy Development Advisory Group

 

Community Development Bulletin

This Bulletin covers issues from;

  • Community Support and Safety Services
  • Library Services
  • Community Infrastructure Planning
  • Community Capacity Building
  • Community and Leisure Facilities
  • Advisory Committee Minutes
    • Christmas Festival Occasional Committee
    • City Safe Advisory Committee
    • Community Grants Program Committee
    • Cultural Advisory Committee
    • Disability Access and Inclusion Advisory Committee
    • Rockingham Education & Training Advisory Committee
    • Seniors Advisory Committee
    • Sports Advisory Committee

Motions of which Previous Notice has been given

Planning and Development Services

 

PD-039/18 Notice of Motion – Cape Peron – Conservation/Geo/Eco Park

That Council:
1. DIRECTS the CEO to produce a report of all possible options for a conservation/Geo/Eco park at Cape Peron. This should include all possible sources of revenue and economic development opportunities.
2. DIRECTS the CEO to put the best option from part one (selected by Council) into the Tourism strategy.

 

PD-047/18 Alternate Motion – Cape Peron Reserve

That Council SUPPORTS the classification of Cape Peron Reserve 48968 being transferred to Class A.
The current Notice of Motion causes the deferred part (ii) of Cr Stewart’s Alternate Motion in June 2018 to lapse and a response will not be provided.

The reasons for Cr Stewart’s current Notice of Motion are provided below:

Class A has the greatest degree of protection, requiring approval of Parliament to amend the reserve’s purpose or area. The A classification is used solely to protect areas of high conservation or high community value.

In 1968 the Commonwealth confirmed that the land must NOT be used “For Private Industrial, Commercial or Residential Development”.

“The Community’s Vision for Cape Peron” (also known as Point Peron) was launched on 14 March 2012. It is based upon the vision expressed by the community over several decades, including the 1964 Commonwealth / State Agreement and the Rockingham Lakes Regional Park Management Plan.

In 1964 the land at Point (Cape) Peron was transferred from the Commonwealth to the State, subject to agreement that its future use would be “RESTRICTED TO A RESERVE FOR RECREATION AND /OR PARK LANDS”

In 1968 the Commonwealth confirmed that the land must NOT be used “For Private Industrial, Commercial or Residential Development”.

Note that in November 2011 the Commonwealth confirmed it expects the WA Government to “Honour the undertakings previously given” in relation to the land at Cape Peron.

From 1964 until now, the people of Western Australia have been waiting for the 1964 vision to be realised, including making Cape Peron an “A” Class Reserve.

An A Class Reserve at Cape Peron would meet the City’s Strategic Community Plan 2015 – 2025 goal of a sustainable environment in which “coastal and bushland reserves are well used and sustainably managed preserving them for future generations to enjoy.”

Cape Peron being made into a Class A Reserve will draw more visitors to the area and be linked by walk and cycle trails as well as by vehicle, thus being in close accord with the City’s future plans. The ultimate would be for Cape Peron to be retained for future generations to be used and developed the same as Kings Park.

RLRPMP 2010 (Rockingham Lakes Regional Parks Management Plan page 8) “At Cape Peron (Reserve C48968) has already been transferred to the Conservation Commission and vested as a 5(1)(h) reserve for the purpose of Recreation. These tenure arrangements are an interim step until the status of the Mangles Bay Marina Tourist Precinct has been resolved. At that time the reserve will be converted to Class A and vested for the purpose of a Conservation Park.” Clearly justifies/reinforces/underscores/underlines/supports/aligns with the DBCA Minister’s intentions as in correspondence of 26th March 2018 of converting reserve 48968 to Class A vested for the purpose of ‘Conservation Park’.

Comments from Tim Fisher (DBCA) recorded in minutes of Point Peron Rehabilitation Committee meeting held 7 June 2018 in Appendix 3, of Planning Services Agenda 16 July 2018. “7.0 that Point Peron is a class ‘C’ reserve and it is proposed to change to a class ‘A’ reserve which seems likely to occur. DBCA will be undertaking a review of the recreation masterplan for Point Peron in the light of the state government decision not to approve the Mangles Bay Marina project. The recreation masterplan forms part of the Rockingham Lakes Regional Park Management Plan 2010 (p73).

There were no other changes proposed to the management plan for the park at this stage. There will be consultation occurring with the City and other stakeholders. Timeframes are still being reviewed but the intention is to involve the City of Rockingham in the recreation planning process.”

In my personal opinion the facilities that Cape Peron needs are ~
Environmental, educational awareness opportunities e.g. interpretative nature trails, indigenous interpretative sites, walk and cycle paths, picnic shelters, lookouts, lighting, public toilets, fishing platforms and short term accommodation and/or a caravan park, for instance. The land utilised for the people of Rockingham and visitors to enjoy the space with new facilities for recreation and access to enhance visitor experiences as well as having protection for the environment. All of this could be realised if the State Government recognises it as a Class A Reserve. One would think it would be easy as it was gifted by the Commonwealth to the State for that reason, but it is not, hence my Notice of Motion!

 

Andy’s Summary

It’s going to be a big meeting this month with plenty on the Agenda; appointing new members to the various Advisory Committees, appointing Councillors to fill the vacancies left by Councillor Stewart and Councillor Whitfields resignation from a number of committees, updating the Outdoor Events Policy, and a proposal for a new ban on Single Use Plastics, Self supporting loans to community groups, the Rockingham Renaissance Technopole, debt collection, verge collection, Koorana Reserve Master Plan adoption, the Cultural Development and the Arts Strategy, and once again debate over the future of Point Peron.

More Information

The complete August Agenda, Reports and Information Bulletins can be found at the City of Rockingham website here, as can the minutes of all previous meetings.

 

 

Andy’s Council Meeting Agenda Summary – July 2018

Andy’s Council Meeting Agenda Summary – July 2018

The next Council Meeting is being held tomorrow night, at 6pm. The full agenda, reports and all bulletins are available to download and review, as always at the City of Rockingham website. The link is at the end of this article. If you’d like a quick summary, please read on.

 

Officers Reports and Recommendations of Council Committees

 

Planning and Engineering Services Committee

 

PD-031/18 Proposed Parking Controls – Central Promenade, Rockingham & PD-032/18 Proposed Parking Controls – Syren Street, Rockingham

Both of these cover proposed changes to parking time limits. The first relates to a small number of bays on Central Promenade outside the new Icon Cancer Treatment Centre, and the second is on Syren Street outside the chemist.

Both locations are proposed to change to 15 min parking, to encourage their use as drop off / pick up points. There are 1400 other parking bays, without time restrictions within a 5 minute walk of this location.

More information can be found starting at page 8 of the Agenda.

 

PD-033/18 Proposed Amendments to Planning Policy 3.1.2 – Local Commercial Strategy – Parkland Heights Neighbourhood Centre

A proposed amendment to the City’s Planning Policy 3.1.2 – Local Commercial Strategy (LCS), to facilitate the development of a Neighbourhood Centre in the Parkland Heights Estate, comprising up to 10,000m2 of retail floor area.

More information can be found starting at page 20 of the Agenda.

 

PD-034/18 Proposed Amendment to Structure Plan – Lot 1507 Eighty Road, Baldivis

A proposed amendment to the approved Parkland Heights Structure Plan (PHSP) over Lot 9010 Sixty Eight Road (the residual balance of the original land holding Lot 1507 Eighty Road), Baldivis.

More information can be found starting at page 50 of the Agenda.

 

PD-035/18 Proposed Road Closure – Portions of Folly Road, Baldivis

A proposal to consider proceeding with a minor road closure for two sections of Folly Road, Baldivis, to enable its amalgamation with Public Open Space and create a Pedestrian Access Way (PAW).

More information can be found starting at page 73 of the Agenda.

 

PD-036/18 Final Adoption – Planning Policy No.3.3.7 – Display Home Centres

To consider the adoption of the amended Planning Policy No.3.3.7 – Display Home Centres (PP3.3.7).

PP3.3.7 sets out the development requirements for Display Home Centres in residential estates in terms of locational criteria, car parking, signage, vehicular access, lighting and rehabilitation of land following cessation of the Display Home Centre.

More information can be found starting at page 80 of the Agenda.

 

PD-037/18 Proposed Founders’ Memorial Modifications – Rockingham Beach Foreshore Revitalisation

An application seeking Development Approval for modifications to the Founders’ Memorial on Railway Terrace.

The Founders’ Memorial was constructed in 1979 to commemorate the founders of Rockingham and previously housed a time capsule, which was opened in 2001.

In May 2017, the Heritage Reference Group (HRG) considered the proposed relocation of the Founders’ Memorial, Dato Anchor, Milled Jarrah Log and Captain Stirling Landing Memorial Stone in accordance with the City’s Foreshore redevelopment works and a Heritage Impact Statement prepared by the City’s Heritage Advisor.

More information can be found starting at page 85 of the Agenda.

 

Corporate and Community Development Committee

 

CS-014/18 Material Variance Level for the 2018/2019 Statements of Financial Activity

The City is required to prepare a Statement of Financial Activity for each month which includes, in part, details of the budgeted and actual revenue/expenditure to the end of the relevant month and “material” variances between the budget and actual. Each year, Council is required to adopt the level considered “material” for the purposes of reporting these variances. From 2009/2010 until 2017/2018 the adopted material variance level has been $250,000.

More information can be found starting at page 92 of the Agenda.

 

GM-019/18 Draft Community Plan Vision, Community Aspirations and Strategic Objectives (2019 – 2029)

To seek Council endorsement of the draft Community Plan Vision, Community Aspirations and Strategic Objectives (2019 – 2029) for the purposes of community consultation.

The City of Rockingham Strategic Community Plan (2015-2025) was adopted by Council on 21 November 2014, and met all the requirements that are stipulated in the Local Government Act 1995. The Act requires a full review of the Strategic Community Plan four (4) years from when it is adopted.

The development of the City of Rockingham Strategic Community Plan (2019-2029) is a result of this requirement. The City held a series of “Planning for the future” workshops and conducted surveys to determine from the community what their vision and aspirations were for the City for the next 10-20 years.

From the inputs received, the draft Community Plan Vision, Community Aspirations and Strategic Objectives for the City’s Strategic Community Plan (2019-2029) were developed.

The workshops and surveys were held over a period of four months, from February 2018 to May 2018.

More information can be found starting at page 95 of the Agenda.

 

GM-020/18 Advocacy Position Register Review

A review of Council Advocacy positions

At its meeting held 27 September 2016 Council resolved to support the establishment of an Advocacy Position Register. As a consequence the Governance and Meeting Framework Policy was amended to institute the concept.

The Policy defines an Advocacy position as “a matter out of the scope of control of the local government but in which Council seeks to promote on behalf of the community”.

The Policy also addresses the manner in which the Advocacy Position Register is to be reviewed, with the objective of providing incoming Councillors (after an election) the opportunity to ‘have a say’ on previously resolved advocacy positions of Council.

More information can be found starting at page 102 of the Agenda.

 

GM-021/18 Ward Boundaries and Councillor Representation Review

At its meeting held 28 February 2017 Council resolved the following –

That Council REVIEWS the City of Rockingham ward boundaries and Councillor representation after the 2017 ordinary local government elections with an objective of implementing any changes prior to the 2019 ordinary local government elections.

This was in response to a request from the Local Government Advisory Board (LGAB) for the City to undertake some projections of elector numbers for the October 2017 and October 2019 elections and then consider whether a ward and Councillor representation review was necessary.

At the time data from the LGAB showed that representation for Baldivis Ward had moved from being under-represented to over-represented and Comet Bay remained over-represented.

A foundation of local government elections is the ‘one vote – one value’ principle; wherever possible there should be equal representation of councillors to electors across the Wards. The LGAB provides for a +/-10% deviation in representation from the City average.

It was anticipated that population growth in Baldivis Ward would equalise the ratios over time. At the time of the last review, it was anticipated that the proposed State Government development of Keralup would proceed, with accompanying future population growth.

The development has since been ‘shelved’. This had a significant impact on projections. The City did not have time to initiate a review prior to the 2017 local government elections and committed to pursuing a review prior to the 2019 elections.

More information can be found starting at page 107 of the Agenda.

 

CD-018/18 Recommendations from the Community Grants Program Committee Meeting held on 21 June 2018

For Council to approve the Community Grants Program Committee Recommendations as listed in the report.

More information can be found starting at page 117 of the Agenda.

 

Receipt of Information Bulletin

The Bulletins are the method the City uses to official keep the Councillors up to date with what’s happening in each department. As always, they are available to download and view on the City’s website.

 

Planning Services Bulletin

This Bulletin covers issues from;

  • Health Services
  • Building Services
  • Compliance and Emergency Liaison
  • Strategic Planning and Environment
  • Land and Development Infrastructure
  • Statutory Planning
  • Planning and Development Directorate
  • Planning and Development Directorate
    • Bush Fire Advisory Committee
    • Heritage Reference Group

 

Engineering and Parks Services Bulletin

This Bulletin covers issues from;

  • Engineering and Parks Services Directorate
  • Asset Services
  • Infrastructure Project Delivery
  • Parks Services
  • Engineering Services
  • Advisory Committee Minutes
    • Coastal Facilities Advisory Committee
    • Road Wise Advisory Committee

 

Corporate and General Management Services Bulletin

This Bulletin covers issues from;

  • Corporate Services
  • Governance and Councillor Support
  • Human Resource Development
  • Strategy and Corporate Communications
  • Investment Attraction
  • Legal Services and General Counsel
  • Advisory Committee Minutes
    • Australia Day Awards Selection Panel
    • CEO Performance Review Committee
    • Customer Service Review Committee
    • Global Friendship Committee
    • Governance Review Committee
    • Tourism Strategy Development Advisory Group

 

Community Development Bulletin

This Bulletin covers issues from;

  • Community Support and Safety Services
  • Library Services
  • Community Infrastructure Planning
  • Community Capacity Building
  • Community and Leisure Facilities
  • Advisory Committee Minutes
    • Christmas Festival Occasional Committee
    • City Safe Advisory Committee
    • Community Grants Program Committee
    • Cultural Advisory Committee
    • Disability Access and Inclusion Advisory Committee
    • Rockingham Education & Training Advisory Committee
    • Seniors Advisory Committee
    • Sports Advisory Committee

 

 

Motions of which Previous Notice has been given

 

Planning and Development Services

 

PD-038/18 Alternate Motion – Cape Peron

“That Council SUPPORTS in principle the lobbying of State Government Departments to urgently establish a transparent and collaborative consultation process to determine the best and most sustainable long-term future use and management of Cape Peron that: aligns with the Minister of Environment’s intent to convert Cape Peron Reserve (48968) into Class A, and vested for the purpose of “Conservation Park”, as stated in the Rockingham Lakes Regional Park Management Plan (Department of Environment and Conservation 2010).”

More information can be found starting at page 130 of the Agenda.

 

PD-039/18 Notice of Motion – Cape Peron – Conservation/Geo/Eco Park

“That Council:

  1. DIRECTS the CEO to produce a report of all possible options for a conservation/Geo/Eco park at Cape Peron. This should include all possible sources of revenue and economic development opportunities.
  2. DIRECTS the CEO to put the best option from part one (selected by Council) into the Tourism strategy.”

More information can be found starting at page 136 of the Agenda.

 

Corporate and Community Development Committee

 

CD-017/18 Notice of Motion – Feasibility Study for Multipurpose Arts/Culture/ Museum/ Tourism Centre

“That Council DIRECTS the CEO to carry out a feasibility study for a multi-purpose Arts, Culture, Museum and Tourism centre for the City of Rockingham.”

More information can be found starting at page 141 of the Agenda.

 

GM-022/18 Notice of Motion – City Chronicle “Opt in” and Printed Material and Paper Usage

  1. That Council DIRECTS the CEO to stop delivering the printed City Chronicle from January 2019 unless residents OPT IN to receive it.
  2. That Council DIRECTS the CEO to undertake a campaign to make residents aware of this impending change and to continue producing the online Chronicle.
  3. That Council DIRECTS the CEO to prepare a report for Council that outlines further measures that could be taken by the administration to reduce the amount of printed material and paper usage and to prepare that report by November 2018 so that Council can look at setting targets to reduce the dependency of paper-based materials.

More information can be found starting at page 145 of the Agenda.

 

Andy’s Summary

  • Parking changes in and around Central Prom and Syren Street makes sense.
  • As per usual, much of the planning related matters are focused on Baldivis, which is to be expected considering that’s where most of the development is taking place.
  • Changes to the Founders Memorial will be good. It’s a dated piece and it will better serve the people of Rockingham once it’s updated and incorporated into the new development.
  • The draft community plan and ward boundaries will go to public consultation. Looking forward to seeing the response.
  • Community Grants are a vital service and it’s great to see the work the City supports through the provision of grant money.
  • The Bulletins are always interesting to read. The City staff do a huge amount of work that often goes unnoticed. I need to spend more time making sure people are aware of the highlights.
  • It will be good to – hopefully – get a decision made on Cr Stewarts motion for Cape Peron.
  • Feasibility Study for Multipurpose Arts/Culture/Museum/ Tourism Centre, has some merit. I’m looking forward to hearing the debate on this.
  • City Chronicle “Opt in” and Printed Material and Paper. I’m very environmentally conscious and utilize the services the city provides for Councillors to be ‘paper free’ more than most, but at the same time, I like getting the City Chronicle hard copy. There’s always more that can be done in every organisation to be more environmentally friendly, and I’m looking forward to the debate on this topic too.

 

More Information

The complete July Agenda, Reports and Information Bulletins can be found at the City of Rockingham website here, as can the minutes of all previous meetings.

 

 

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