There’s not a huge amount on the Agenda this month, although with the continuing concerns over a potential homeless shelter in Shoalwater, the partially completed Foreshore Redevelopment and a number of other hot topics, I suspect we’ll see another full gallery.
Local Government, like most organisations takes a little while to get the ball rolling after the Christmas break, I think we’re in for a quick meeting this month, but suspect the February meeting will be a big one.
Matters for which the Meeting may be Closed
GM-002/19 Key Focus Areas for the Chief Executive Officer to address in 2019
1. ENDORSES the key focus areas and outcomes for the Chief Executive Officer’s 2019 personal and professional development review as detailed in the performance consultants schedule entitled “Chief Executive Officer, Mr Michael Parker 2018/19 Key Focus Areas”.
2. SCHEDULES the Chief Executive Officer’s personal and professional development review to be commenced by 1 August 2019 and completed by the September 2019 Ordinary Council Meeting.
Officers Reports and Recommendations of Council Committees
Planning and Engineering Services Committee
PD-001/19 Land Excision from R26359 from ‘Public Recreation’ to ‘Emergency Services’ and ‘Road Dedication’
In July 2015, the City completed advertising of a land excision from Reserve 26359 to surrender the northern portion to Racing Wagering Western Australia (RWWA) where it administers the adjoining Reserve 51284.
In keeping with creating a reserve with logical boundaries the land identified north as a ‘Road Reserve’ (Lot 501) is proposed to be absorbed into Reserve 51284. This land excision was referred to the Department of Lands (now Department of Planning, Lands and Heritage, DPLH) and is yet to be finalised.
In May 2017, Council resolved to support the surrender of the southern portion of Reserve 26359, Mandurah Road, Port Kennedy in favour of DFES for the purpose of a future Career Fire and Rescue Fire Station and Volunteer Hub and Regional Office.
PD-002/19 Tender T18/19-20 – Redevelopment of the City Square and Civic Plaza
In mid 2016, a program was initiated to explore opportunities to redevelop the City Square and CivicPlaza to improve the appearance, functionality, while also addressing the long term maintenance requirements.
Following Council approval in September 2017, the City Square and Civic Plaza project proceeded to detailed design and subsequent tender advertising.
Tender T18/19-20 – Redevelopment of the City Square and Civic Plaza was advertised in the West Australian on Saturday 13 October 2018. The Tender closed at 2.00pm, Wednesday 21 November 2018 and was publicly opened immediately after the closing time. Evaluation of the tenders, in accordance with the advertised assessment criteria revealed that all submissions exceeded the allocated budget and were therefore not assessed further.
While all tenders were submitted on time and at a place specified by invitation, preliminary consideration of the tender submissions revealed that the pricing was more than thirty percent greater than expected and well above the estimate of probable costs (QS).
It is therefore recommended that Council decline to accept all tenders as they do not align with the current funding allocation for the project. It is also recommended that subsequent to the decision of Council, the design requirements be reviewed to reduce the scope, followed by executing a formal quotation process to complete the planned works within budget constraints.
EP-001/19 WALGA Quote W18/19-34 – Supply of Two Tandem Axle Side Loading Refuse Trucks
The City’s plant replacement program identified Volvo 6 wheel side loading refuse trucks registrations RO40 and RO24 for replacement in 2018/2019 financial year. The new tandem axle side loading refuse trucks are to be used for refuse bin collection.
Quote W18/19-34 – Supply of Two Tandem Axle Side Loading Refuse Trucks was sent out via the WALGA E-Quote system on Monday, 1 October 2018. Quotes closed at 2:00pm Wednesday, 17 October 2018. Quotes were sent to the five companies on WALGA’s Preferred Supply for Trucks and Associated Equipment. Submissions were received from three companies. The three companies provided two options for waste compactor bodies for either Bucher Municipal or Superior Pak. The trucks were subjected to mechanical and operator assessments undertaken by suitably qualified and experienced City
officers. Daimler Trucks Perth was unable to provide trucks for assessments.
Following consideration of the submissions in accordance with the quote criteria, Truck Centre WA Pty Ltd and AV Truck Services Pty Ltd demonstrated the capability, capacity and resources to deliver the trucks according to the City’s specification. Since Daimler Trucks Perth was unable to supply trucks for mechanical and operator assessment it scored low in the ‘Performance and Experience’ category and was considered unsuitable for supplying the required trucks. The information provided in the submission received from Truck Centre WA Pty Ltd for the Volvo FE320 fitted with the Superior Pak side loading compactor rated highest in the assessment. The assessment panel considered that the quotation received from Truck Centre WA Pty Ltd, 76 Great Eastern Highway South Guildford, WA 6056, for the supply of two new tandem axle side loading refuse trucks represented the best value to the City and is therefore recommended as the preferred supplier.
Corporate and Community Development Committee
GM-001/19 Annual Meeting of Electors 19 December 2018
The Annual Meeting of Electors was held on 19 December 2018 and in accordance with Section 5.33 of the Local Government Act 1995 all decisions made at an electors’ meeting are to be considered at the next ordinary meeting of Council. With the exception of the decision to receive the 2017-2018 Annual Report (and any procedural motions), there were five motions initiated at the meeting, four of which were carried. These are as follows –
Motion – Herbicide Alternative
That Council (in proper stewardship) that a proper research into the chemicals sprayed on the City’s open space is conducted and that an alternative to keep weeds under control be sourced.
Motion – Resident and Ratepayers Association
1. Resolves to make an annual payment, to be reviewed after 5 years, to the West Australian Ratepayers and Residents Association Incorporated (IARN: 1027260D);
2. Such payment to be the same dollar for dollar amount as the subscription fee paid by our Beautiful City of Rockingham to the West Australian Local Government Association (WALGA) in the applicable year; and
3. Authorises the CEO to immediately implement this resolution.
Motion – Local Government Insurance
1. the local government call public tenders for its annual insurance coverage for the next financial year
2. the local government call quotes for and appoint a suitable qualified consultant to assist in the tendering for insurance purposes for the next financial year
3. immediately and without the use of a consultant, the CEO of the local government obtain quotes directly from multiple insurers for its workers compensation insurance cover for the next financial year.
Motion – Rockingham Foreshore Parking
That Council take the following action in relation to the developments in Railway Terrace:
1. immediately change the parking restrictions from “half hour” to “two hours”
2. install appropriate “Disabled Parking Bays” on both sides of Railway Terrace
3. Defer the recommencement of construction works as late as possible into 2019.
Motion – Illegal Short Stay Accommodation
That Council take immediate action against all unregistered and illegal short stay accommodation providers with the City of Rockingham by:
1. employing an additional Compliance Officer to deal specifically with unregistered, short stay accommodation providers
2. place at least a half page advertisement in all local newspapers outlining the Council’s policy, procedures and penalties relating to unregistered short stay accommodation providers
3. institute a registration system for all registered short stay accommodation providers together with supporting documentation
4. commence an advertising campaign including social media supporting registered short stay accommodation providers.
The four motions passed at the Annual Meeting of Electors all have significant implications on the City that need to be investigated. Given the short time period between the meeting of electors and the January 2019 Council meeting, the City is unable to direct resources to investigate the decisions
In accordance with section 5.33 of the Act, where it is not practicable to consider the decisions at the next Council meeting after the electors’ meeting, they need to be considered at the first meeting after that, which in this circumstance is the February 2019 ordinary Council meeting.
CD-001/19 Adoption – City of Rockingham Tertiary Scholarship Scheme Policy
The City of Rockingham Tertiary Scholarship Scheme Council Policy was advertised for public comment for a period of 14 days concluding on Friday 19 December 2018.
The City received three submissions
One of the three public submissions in principle supported the policy, one of the three would like to see inclusion of certificate level qualifications and one enquired as to use of rates to fund the scholarship. Officer’s responses have been included in the table contained within the reports’ details sections.
Officers have further reviewed the draft and the following minor changes and refinements (in red) are proposed:
- Removal of the term ‘Registered Training Organisation’ in the policy. This term previously appeared once but had no definition. The term has been replaced by other definitions:‘Nationally Recognised Provider’, ‘TAFE’ and ‘VET’.
- Inclusion of ‘age between 17 and 40 years’ within the definition of ‘Scholarship’. This change will provide clarity for this policy as well as other relevant documentation (Executive Policy, Guidelines etc).
The Policy will provide greater clarity to the community, City officers and RETAC in the administration of the TSS.
Motions of which Previous Notice has been given
PD-003/19 Notice of Motion – Homeless Shelters
1. DIRECTS the CEO to fully investigate potential sites within the City of Rockingham where the City Planning experts deem it would be considered potentially appropriate for homeless shelters to be located.
2. DIRECTS the City then keeps those on a register should serious interested agencies enquire about potential sites.”
PD-004/19 Notice of Motion – Multi-Storey Parking – Waterfront Village
1. DIRECTS the CEO to fully explore all options, costings and potential sites for multi storey car parks within the Rockingham foreshore precinct (all options also includes private enterprise options – car park operators)
2. DIRECTS the Chief Executive Officer to present those options to the Full Council before the end of the financial year.
The complete January Agenda, Reports and Information Bulletins can be found at the City of Rockingham website here, as can the minutes of all previous meetings.
Have Your Say
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